When you record a meeting in Microsoft Teams, the recording is stored in the OneDrive account of the individual who starts the recording, in a folder named Recordings. When it is ready for viewing, an announcement is added to the Meeting chat, letting you know the recording is available. As of mid-April, this recording notification includes a message that the recording is set to expire.

All recordings created since mid-April were assigned an expiration date.

If you have an A3 licence, the file will automatically move to the Recycle Bin 60 days from creation. A3 licence holders can also manage the expiration date of a recording.

If you have an A1 licence, the file will automatically move to the Recycle Bin 30 days from creation. A1 licence holders cannot alter the expiration date.

Do I have an A3 or A1 licence?

Not sure what kind of licence you currently have? Follow these steps to find out:

• Click on your thumbnail (picture of you or your initials) in the top right corner of the Microsoft app you are in (picture of you or your initials)
• Click View account. Your “My account” information opens in a webpage.
• Click Subscriptions to see yours.

Recording owners will receive an email when the recording expires, after which they will have up to 30 days to recover it from the recycle bin. Once recovered, the recording will no longer expire automatically.

For more information about this new feature, visit Record a meeting in Teams (microsoft.com).

Note: If you are supported by departmental IT administrators, please contact your local IT support person to find out when your system will be upgraded with Office 365.  

Now that all staff and faculty have access to Microsoft 365 tools in the new cloud environment, it’s time to take advantage of the great features in Office 365 (also called Microsoft 365 Apps).

Microsoft 365 Apps are integrated with OneDrive and Teams so you can access, share and co-author documents easily from wherever you are.

If you are still waiting for your upgrade, you will receive notice of your department’s upgrade date from your Business Manager.

With Office 365 on your desktop you can:

• Work collaboratively with your colleagues across all your devices
• Access the very latest version of your documents – all the time
• Collaborate on the most recent versions of Word, Excel, PowerPoint, Outlook, OneNote, Sway, and Publisher – to create impactful content together with your teams

Operation Upgrade lunch and learn series July 5-8, 2021

We’ve planned a second series of one-hour online webinars during the week of July 5 to introduce some of the new Office tools like Microsoft Planner and Bookings. 

Webinar schedule

All sessions are scheduled between 12:00 p.m. and 12:50 p.m. and will be hosted in MS Teams. Click on the links below for more information about each session. 

• July 6 – Build Your Skills with Microsoft Teams
• July 7 – Share Files in Microsoft365
• July 8 – Microsoft Teams Advanced
• July 9 – Using Microsoft Bookings

If you can’t attend a session but would like to learn more, visit the Welcome to Microsoft 365 page for links to self-guided training. 

With a file request:

• Anyone with the file request link can send you a file; they don’t need to have OneDrive.
• All the files sent to you are saved in a single folder that you choose.
• Every file will have a prefix to help you identify who uploaded it.
• If two files with the same name are uploaded, OneDrive will automatically add a number to the name of the second file.
• People who respond to your request can only upload files. They can’t view or edit the contents of your OneDrive.

Learn how to create a file request

New to OneDrive? Start with  Build your skills with Microsoft OneDrive . Learn more with UM’s self-paced learning modules in Microsoft 365 learning pathways  (log in with your UM email address and password).

When you’re on the go, you can use the OneDrive mobile app to access or share files and photos right from your mobile device. Download and install the OneDrive app for Android or iOS to get started. 

Storing your files in OneDrive also provides some file management advantages. These include viewing previous versions of documents, controlling who has access to your files and easily restoring deleted files and folders.

View previous versions of OneDrive files

Avoid mistakes by viewing previous versions of a file, comparing different versions and restoring a file back to an older version if necessary.

Try it!

• View previous versions of Office files

Control who has access to your files

You have control of who has access to your documents. When you share a file in OneDrive, you can choose who can see the file. Add an extra layer of security by setting an expiration date or a password on a shared file. You can also stop sharing at any time.

Try it!

• Share OneDrive files and folders
• See files you shared in OneDrive

Restore deleted files

Did you accidentally throw away a file? In OneDrive, deleted files and folders are moved to the OneDrive Recycle bin. Files you delete from OneDrive are stored in the Recycle bin for 30 days before they are permanently deleted so you can easily recover a deleted file yourself. 

Try it!

• Delete and restore deleted files

New to OneDrive? Start with  Build your skills with Microsoft OneDrive . Learn more with UM’s self-paced learning modules in Microsoft 365 learning pathways  (log in with your UM email address and password).

Currently, the breakout rooms feature is only available in the desktop version of the app and only meeting organizers can start breakout rooms. However, participants can join a breakout room using any device.  

How to add breakout rooms to your Teams desktop app 

1. Ensure you have the latest version of Teams installed.  
2. In Teams, click your profile picture and go to Settings. 
3. In the General section of Settings, check the box beside “Turn on new meeting experience.” 
4. Quit and restart Teams.   

More on Microsoft.com

Read the announcement and watch breakout rooms in action: Breakout rooms generally available today in Microsoft Teams 

• An upgraded desktop version of Microsoft Office, making emails and the latest version of your documents accessible virtually anywhere and on nearly any device​;
• New Microsoft tools including OneDrive, Teams and SharePoint, improving our ability to work collaboratively; and
• Increased data protection and compliance with regulations and university policies.

As a response to COVID 19, optional early access to Office 365 was offered to staff, faculty, and researchers to mitigate the immediate challenges of working and collaborating from home. Since then, over 3,000 users have received licenses, driven largely by the demand to adopt Microsoft Teams as a conferencing and collaboration solution. Early access is still available for departments and faculties with approval from their director or dean.

In order to prepare for a successful implementation this summer, the project team will be reaching out to department and faculty IT support team members to:

• share information about Office 365;
• answer questions;
• understand your unique business needs; and
• coordinate logistics to ensure a smooth and consistent implementation experience for everyone.

The Office 365 project team will work with departments and faculties to better understand your needs, and to plan a successful implementation this summer.

Please direct questions to the project team at office365@umanitoba.ca.