As of Feb. 26, auto-generated individualized T2200S forms have now been emailed to all employees. The T2200S form is for claiming expenses for working from home during COVID-19 according to the Detailed Rate Method as outlined below.

Receipt of this form does not constitute eligibility; employees should consult with a tax advisor or accountant to determine eligibility in claiming this deduction. 

Please review the below details carefully.

Disclaimer: The form is provided as a courtesy. UM accepts no responsibility for the manner in which individual employees complete their income tax returns. UM disclaims responsibility for an employee’s interpretation of income tax legislation or other Canada Revenue Agency guidance.

See also Claiming Remote Work Expenses FAQs.

The following is a message from Naomi Andrew, Acting Vice-President (Administration). A version of this was shared via an all-staff email on Jan. 29, 2021:

In December 2020, we shared news of the recent change introduced by the Federal Government to allow employees working from home in 2020 due to COVID-19 to claim up to $400, based on the amount of time working from home, without the need to track detailed expenses, and will generally not be requested to provide a signed form from their employers.

This Temporary Flat Rate Method will help taxpayers access deductions they are entitled to receive and simplify the tax filing process. 

Through their website, the Canada Revenue Agency (CRA) has now provided additional information on how employees will be able to claim remote work expenses.

Two options for claiming remote working expenses

Employees have the option of using the “Temporary Flat Rate Method” described above — or the “Detailed Method,” which requires employees to track allowable expenses based on defined use-criteria and the employer to provide a T2200 Short Form (T2200S).

Full information regarding the two options can be found here on the CRA website.

We encourage all employees to visit this site to learn more about their options and to determine which process will better meet their individual needs.

More on assessing options, individualized T2200S form

To assist with this decision the CRA website also includes a calculator specifically designed to assess eligible home office expenses.  This will help employees to make an informed choice about whether the additional effort required for the Detailed Method is worthwhile for them.

While we believe that the Temporary Flat Rate Method will be welcome news for most of our employees given its ease of use and deduction level, we do understand that there may still be situations where the Detailed Method is preferred. 

As such, UM will provide all staff * with an auto-generated T2200S form, to be distributed via email, before the end of February. *Some exceptions in Physical Plant and Security Services that have remained working on campus.

[Note: Individualized T2200S forms were sent out Feb. 26].

It is the responsibility of each employee to determine their own personal eligibility to claim home office expenses based on the criteria set forth by the CRA.

I encourage all employees to seek independent tax advice when preparing their 2020 tax returns. 

See also Claiming Remote Work Expenses FAQs.

Electronic T4/T4As provide quick and easy access to your information. You can obtain your T4/T4A from any internet-accessible computer, in any country, and at any time of the day.

View and print your T4/T4A slip(s) in a convenient manner, similar to the way you currently access your pay statements. Print at your convenience, whenever, wherever, and if you have moved, your T4/T4A will still be waiting for you in your secure ESS page located in the UM portal.

Use the secure ESS login by following these simple steps:

Log in to VIP https://vip.umanitoba.ca and click

                       My Pay   à  T4   à  Print or download

Please note:

• If you have any difficulty logging into VIP, ESS, or printing your T-slip, please contact IST support at the following link: http://umanitoba.ca/computing/ist/help/index.html
• When you print a copy of your T-slip, please remember to print all pages as it is possible for some individuals to have multiple T4’s and/or T4A’s
• Due to the high volume of users accessing their T-slips,  it is possible the slip may take longer to display. If the slip does not load within a minute, please try again at a later time.
  Tip: Try accessing your slips during slower periods before or after office hours to avoid any connection interruption. **

Inquiries about the T4/T4A can be forwarded to Payroll@umanitoba.ca or visit our website for the staff contact list, our team will be happy to provide further assistance.

Several payroll changes will take place in the year 2021. Here is a brief overview. Please visit our website for more details.

Also see this story for CRA information on T2200 forms, employees claiming remote work expenses.

1. CPP/EI Rate change

Canada Pension Plan contribution rates will be increased in 2021 to 5.45% (from 5.25% in 2020).

Employee Employment Insurance contribution rates will remain at 1.58% in 2021.

These changes will affect your net pay.

Please note: Anyone who has made the maximum contribution to his/her CPP/EI last year will notice CPP/EI deductions restarting again, hence your net pay will be lower compared to your December deposit.

2. 26 pay periods will resume in 2021 for staff in the Biweekly pay category

For staff who are categorized under the biweekly cycle (i.e. those who will receive payment on Dec. 31), there are 27 pays in 2020 and you will resume having 26 pays in the year 2021.

3. New TD1/TD1MB/TD1NU Forms

The Government of Canada and Province of Manitoba review the TD1 amount annually and the newest version of the forms are now available in our webpage.

http://umanitoba.ca/admin/financial_services/payroll/employee_payroll.htm#Government

Anyone who has previously claimed an amount other than the basic personal amount or has annual net income over $151,978 is recommended to review and complete a new form for 2021.

4. Changes and the Distribution of 2020 T4 Slips

With all the Covid-19 measures the Government of Canada has introduced in 2020, new codes have been added and are required to be used on the 2020 T4, some staff may receive an additional page of T4 slip because of this.

Please ensure your personal information is up-to-date and accurately listed on the ESS.

All staff who are considered active as of Feb, 8 will receive your T4 electronically via accessing ESS. Should you wish to obtain paper copy of your T4, please complete the form and send to our office by Feb. 5, 2021.

If you have any questions, please contact:

Helen Wong, CPM, MBA

Assistant Manager, Payroll Services

Financial Services

414 Administration Building
Winnipeg, Manitoba ∙ R3T 2N2 ∙ Canada
Phone: 204∙474∙7828 ∙ Fax: 204∙474∙7507

Helen.Wong@umanitoba.ca

To all employees,

The 2019 T4 and T4A are now available on Employee Self Service (ESS)

Payroll Services is pleased to provide all employees with electronic access to your T4/T4A via Employee Self Service (ESS).

Electronic T4/T4As provide quick and easy access to your information. You can obtain your T4/T4A from any internet accessible computer, in any country, and at any time of the day. You can print at your convenience, whenever, wherever and if you have moved, your T4/T4A will still be waiting for you in your secure ESS page located in the University’s JUMP portal.

You can view/print your T4 slips in a convenient manner similar to the way you currently access your pay statements through secure log-in to ESS by following these simple steps.

Log-in to JUMP http://jump.portal.umanitoba.ca  and click

                Staff tab > Employee Self Service   >   My Pay   >  T4   >  Print or download

Please note:

• If you have any difficulty logging into JUMP, ESS, or printing your T-slip, please contact IST support at the following link: http://umanitoba.ca/computing/ist/help/index.html
• When you print a copy of your T-slip, please remember to print all pages as it is possible for some individuals to have multiple T4’s and/or T4A’s
• Due to the high volume of users accessing their T-slips,  it is possible the slip may take longer to display. If the slip does not load within a minute, please try again at a later time.

**Tips: Based on past experience, most employees have accessed their T-slips between 8am to 5pm. It is recommended to access your slips before or after office hours to avoid any connection interruption. **

If you have any questions regarding the figures on the T4/T4A(s), please contact your Payroll Associate for further assistance. You can find the Payroll Services contact list at http://umanitoba.ca/admin/financial_services/media/Payroll_Contacts_2020.pdf

Information on what’s available and details on how to bid are available online.

Bids will be accepted until 4:00 p.m. on March 27, 2019.

Information on what’s available and details on how to bid are available online.

Bids will be accepted until 4:00 p.m. on Jan. 25, 2019.

The new Administration Forms deliver a number of important enhancements, including:

• A new look and feel that modernizes the user experience
• Greater flexibility to run Banner on any browser or mobile device
• A solid foundation to deliver additional capabilities
• Improved security

What this means to you:

If you use Aurora INB to view, create, or update records/transactions, such as students’ records or journal entries, then Aurora Banner 9 Administration Forms will modernize how information is displayed and accessed.

Orientation and Training:

Aurora Student orientation sessions will be offered throughout October and November at both the Bannatyne and Fort Garry campuses.

• General Navigation sessions will provide an overview of the new look of Banner 9. All Aurora Student INB users should plan to attend to become comfortable with finding information in student records. 
• Advanced, hands-on sessions will be available for users who update student records or schedule courses.
• All users will receive an email with a registration link for the training. Choose a session that suits your schedule.

Aurora Finance will provide hands-on navigation and process classes designed for users who enter financial information or query transactions in Aurora Finance. These classes will begin in November at both the Bannatyne and Fort Garry campuses.

• Join our trainers in the classroom to see what’s new in Banner and learn how to navigate the upgraded system. Participants will get hands on practice creating common financial tasks such as journal entries and interdepartmental charges.
• Sessions will be available on the Learning and Organizational Development Registration tool in the Aurora Finance category and will be announced through the Aurora Finance Client email list.

It’s recommended that all users have Jabber installed on their desktop. This will provide users a quick and easy way to access assistance from the support teams after the upgrade.    

For inquiries or to provide feedback to the Program team, contact: Banner9@umanitoba.ca.

You will be able to view or print your T4 slips in a convenient manner similar to the way you currently access your pay statements through secure log-in to ESS, which has been operational for several years: https://jump.portal.umanitoba.ca/

The recently-announced federal budget for 2017-2018 included amendments to the Income Tax Act that now allows employers to use electronic distribution of T4 slips as their default method. Canada Revenue Agency (CRA) officially recognizes the electronic delivery as a valid means of providing tax slips to individuals.

It is important to note that:

• For all Active U of M employees, no paper copies will be printed. Only an email notification will be sent to each employee, informing them that their tax slip is available on ESS.
• Any Staff on Research/Study and Admin Leave (RSL) is considered an Active Employee.
• If you are an active U of M Employee and cannot access/print your T4 through the ESS, then you have the option to request for printed paper T4 slip. A request form is available on Payroll website.
• Please complete and submit the original request form to Payroll Services. All request forms must be received by 4:30pm (CST) on 7th February 2018. Any requests received after 7th February will not be processed until after the third week of March.
• All former employees or anyone on extended leave will receive their T4 slip in paper format.
• Anyone who has been on leave status for more than 20 days is considered to be on extended leave.
• For those individuals who will be receiving paper T4 slips, please note that paper slips will be distributed by the last working day of February. It is also important to ensure that your home address is up-to-date in our system. Address update can be made via ESS directly or by contacting HR help desk.

Additional information:
Information on the T-slips
Payroll Services
(204) 474-6632

Logged into JUMP but cannot access ESS
HR Help Desk
(204) 474-9400

Cannot log into JUMP
IT Help Desk
(204) 474-8600

Instructions on how to obtain T-slips on ESS
Payroll Services
(204) 474-6632

The Canada Savings Bonds (CSB) Payroll Savings Program allows you to contribute to a Payroll Savings Plan through automatic payroll deductions. Without having to do a thing, watch your savings grow without feeling the pinch.

2016 Campaign

During the period of October 03 to November 01, you can:

• Change your contribution amount (within existing plans)
• Set up new plans (Single, Joint or Third-Party)
• Enroll in the Program (new participants)

Interested? You can enroll in the Program by logging on to http://www.mybonds.gc.ca during the campaign period. Follow the simple steps outlined in the Employee How-To Guide, or view the How-To Videos.

These links can be found in JUMP, Employee Self Service under Useful Links in the My Pay section.

CSB Online Services

CSB Online Services allows you to manage your Payroll Savings Plan, 24 hours a day, 7 days a week. Here are things you can do:

• Redeem your funds
• Sign up for Direct Deposit
• Check your Plan balance and activity
• View and print your online statement and/or T5
• Update your address

The purchase of Canada Savings Bonds is only available to Full Time staff. First Bi-Weekly deduction is December 09, 2016 and Semi-Monthly is December 16, 2016

The University Organization ID: 12210

For more information on the CSB Payroll Savings Program or if you wish to Decrease or Stop your CSB Payroll Deductions outside of the campaign dates, please contact your Campaign Director Patti Matyus, Payroll Services (204) 474-9392 or email Patti.Matyus@umanitoba.ca, or visit the Program web site at http://www.csb.gc.ca/payroll-savings-program/

As you may know, the Concur help desk is currently being managed outside of the University of Manitoba directly by Concur itself. Many of our faculty and staff said that the service Concur offers needs improvement and is not meeting the university’s needs.

We listened to your feedback and are pleased to announce that the Concur help desk is coming back in-house! Effective August 3, calling the Concur help desk for support will put you in touch with U of M staff who can answer your Concur system navigation questions, along with any travel booking and Travel and Business Expense Claims Policy questions.

Call 204-480-1001 or email the help desk at travinfo@umanitoba.ca with any of your Concur or travel-related questions, and the travel services team will be pleased to assist you.

See the list of frequently-asked questions and answers about the Concur system, traveling with the U of M, and the expense claim process:
https://umanitoba.ca/admin/financial_services/travel/faq.html